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Dear Secretary,
Your questions raised on the TBJRC accounts on last Sunday meeting 29th August 2010 and phone
conversation are referred.
I am please to clarified that the responsibilities of completing the accounts
of the club is on the Treasurer and The Assistant Treasurer, therefore I am
here to help
to explain some of the expenses that you have brought up at the meeting. By
right the Treasurer or the assistant should be answering, anyway if necessary
I will point out at
next committee meeting of treasurer duties.
Here are the few expenses, the huge amount ones that I extracts out from the
expenses file. There were no ledger prepared, you can ask the treasurer why ?
Extracts from the accounts submitted by Treasurer :
1.BARENO RESOURCES SDN BHD RM4,445.00 - I can't find the supporting
documents for this expense. I asked the Treasurer on Wednesday 1st Sept 2010, he says it was
for the bunting put up along the running route for Bareno. You can get him to
clariy at the next meeting. Further more there was no record in the MBB bank
statement from Dec2009 until 31st July 2010 of any such cheque
made out of this amount.
2. FOOD AND DRINK - RM 14,807.03
Details are as follows :
15/3/10 Dunkin
Donut
RM8.00
1/1/10 Lunch at
Dengkil
RM55.00
13/3/10 Fortuna Dim
Sum
RM45.80
12/3/10 Hol
Restaurant
RM260.40
Restaurant
99
(Klang)
RM47.00
14/3/10 & 15/3/10 lunch & dinner for
committees
RM198.00
15/3/10 Warung Opah (food for
Malays)
RM138.50
27/6/10 Cololue - dinner with China Lam
RM84.95
26/6/10 Durian at Semenyih with China's Lam
and HK
Tong
RM179.00
30/1/10 Breakfast Run
expenses
RM310.00
18/7/10 Crown Palace - lunch after TT
Run
RM532.98
17/7/10 Chicken rice from Ming Kee - for comm
doing the
route
set-up
RM90.00
26/6/10 Lunch at Hee Lai Tong for China Lam
and HK
Tong
RM460.25
28/3/10 Purchase of ROTI by Lim Lu
Lu
RM175.00
Bak Kut
Teh (Kuchai
Lama)
RM142.50
14/3/10 Pax 44 Golden Sun Seafood Restaurant
(paid by
Big Liew on club's
bhlf)
RM741.95
15/3/10 Swiss Yap claim for food purchase for
wrkg
committees
RM537.00
16/3/10 Dinner for all working committees at
Golden Sun (150 pax)
RM4,512.00
Cendol 1500 pax x RM1.10 on Bareno
Run RM1,650.00
Soya
King
RM1200.00
Fruits
(1156kg x
RM0.90)
RM1,406.70 - balance returned,whether money refunded or not, not shown in the
accounts
Drinking
Water
RM689.00
Food &
Drinks for
VIP
RM650.00
Ice
Cream
RM93.00
Rest
Ajimal
RM20.00
Chicken
Rice
RM80.00
2/5/10 Just
Dessert
RM37.30
7/3/10 Golden Sun (12 pax)
RM201.10
22/2/10 Pao Xiang Bak Kut Teh Klang
RM59.85
2/2/10 Pao Xiang Bak Kut Teh
Klang
RM66.45
26/2/10 Chicken
Rice
RM98.60
Others
RM36.70
Total
RM14,807.03
3.Printing & Stationery RM5,767.50
I do not manage to extract the exact amount as no indication has been written
on bills that these expense are posted or added into the printing and
stationery accounts.
Just a brief summarry which I think the following expenses has been added on
to the Printing & Stationery accounts:
-mission office
p/stat
RM50.00
First One Stop
p/stat
RM210.00
Stands
RM190.00
Plastic
Bags
RM270.00
Certificate
Design
RM4,057.50
the rest need to check with the Treasurer.
4. Purchased RM3,311.55
There is no way I can trace it back to the bills as it has no mentioned which
bills are added on to this account "purchased"
5. VCPro EVENT MANAGEMENT RM2,420.00
This is in respect of the canopy set-up at the run site, there is proper
invoice attached to this payment.
6. Money received - Donation of RM5,500.00 are from the following parties:
1. Tanjung Balai Quarry RM1,000.00
2. Kelvin
Tan
RM1,000.00
3.
PSS
RM2,000.00
4. China
Lam
RM1,000.00
5. Gan Thiam Chai
RM500.00
There were no further queiries raised apart from the above expenses at the
meeting.
Andrew if you need further clarification please arrange another meeting with
the rest of the committees.
Thank you
Kind regards
CP
cc: Chairman of TBJRC and rest of committees which email available to me.
www.huatuan.com/ab4/bukitjalil/bareno2010/account-cheepong.htm
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