Bukit Jalil Marathon Club, Kuala Lumpur

Bukit Jalil Marathon Club, Kuala Lumpur. Malaysia. (pro-tem Committee) 05-10-2008.

Minutes of our Seri Sinar Green Run project sub-committee meeting on 05-10-2008.

Place of Meeting: K. K. Kopitiam, Kuchai Entrepreneurs Park.

Time: 10.20 am.

Project Chairman: Jimmy Tang Chee Choon (absent)

Project Secretary: Mr Andrew Lim Hong See.(absent)

Attendees: Dato Freddy Chan Loong Fui 陈龙飞, Chan Weng Kwai, Ronny Yong Fatt Seng , Cindy Gan, Miss Lim Peck Yah, , Chan Chee Pong, Lim Lu Lu, Quah Kok Leong (Ah Leong) , Ho Chee Keong, Tan Ah Boon & wife, Chong Yoke Mei ( Ah Mei), Wong Chun Wah, Ida, Chan Sook Mei (15 persons)

Agenda:

Routing confirmation
Letter of sponsorship
Prices & Medal
Registration Forms, Fees & Running Shirts
Project Budget/Costing
Club Registration
Club Objective
Club Regulations
Others

Routing Confirmation. Open run route has been identified last week while fun run & family run will be finalized later.
Letter of sponsorship. Letter of sponsorship to be drafted and issued by this week to respective people who have agreed to seek sponsors. Mr Chan Weng Kwai informed that Jimmy Tang will be approaching New Balance on Monday/Tuesday to discuss on sponsporship deal.
Prices & Medal. Discussion was brought up for open category ( Men & Women). A total of RM2800.00 will be allocated for cash prize. ( 1^st RM 300, 2^nd RM 200, 3^rd RM 100, 4^th RM50, 5^th RM50) for Men & Women Open and Veteran.
Registration Forms, Fees & Running Shirts. Registration fees has been suggested : Family/Fun Run (RM 15 with T-shirt) and Open Run (RM 25 with running vest). Registration form is to be uploaded by Andrew to the website once draft is finalized by Mr Jimmy Tang.
Project Budget/Costing. Seri Sinar Green Run has been budgeted at RM 50,000.00.

Preliminary budget for Seri Sinar Green Run

	Description	RM
1	First-aid and ambulance	$ 2,000.00
2	T-shirts and vests*	$ 20,000.00
3	Cash prizes	$ 2,800.00
4	Banners, accessories and signages	$ 2,000.00
5	Drinks*	$ 1,500.00
6	Video and sound systems	$ 1,000.00
7	Security and traffic	$ 1,000.00
8	Rental of canopy, tables and chairs	$ 1,000.00
9	Medals and trophies
9	Medals and trophies	$ 15,000.00
10	Fruits	$ 1,000.00
11	Tools and plastic bags for gotong royong	$ 1,000.00
12	Police permits and DBKL licence	$ 500.00
13	Entry forms printing	$ 500.00
14	Others	$ 6,700.00
	Total	$ 50,000.00

Note : * subject to the sponsorship.

Please note that the above preliminary budget is for 1,000 participants and the respective person in charge is responsible to submit their detailed budget by next meeting.

Association registration is still pending. To be finalized by Chan Chee Pong by next meeting.
Club objective ( DO’s) is promote healthy living, improve sense of well being and to instill the sense of togetherness as well as to encourage participation in sports within Bukit Jalil neighbourhood. (DON’Ts ) is courting among club members prohibited within different/same gender. No business intention motive. No Religious/Politic/Racial tensions motive.
Club Regulation. Working committee for the Seri Sinar Green Run must attend meetings at all time. Those who fail to submit reason or absent without apology 3 times will be relieved of his/her position and responsibility in the committee. As for those who absent 3 times ( with reason ) will be subjected to vote by the committee if they should still stay on.
Others. Ms Lim brought up schedule of meeting frequency need to be discussed by next week. This is so that all members can plan their time in advance. Suggestion to have fortnightly first then more frequent towards nearing event date. Mr Chan Chee Pong also added to keep meeting duration to 1 ½ hours max.

Agenda for next meeting on 12 November 2008. (venue & time to be confirmed later)

1. Schedule of meeting

2. Reports on progress from each main committee

Meeting was dismissed at 11.30am.

Minutes of Meeting recorded by Miss Chan Sook Mei.

This web site managed by Andrew Lim Hong See +6019-3311361